Archive for the ‘Time Management’ Category

There are so many busy parents out there. One a had a chance to talk to about how her long weekend went. This was her response:

” We worked so hard Saturday and Sunday. Laundry, gardening, repairs and running kids every which way. We fell onto the couch each night completely and utterly wasted from our efforts of the two days. Both my husband and I said – THAT’s IT! Tomorrow, we’re doing nothing! No one thing!

And then I added, well I just want to cut the grass around the pool and make a lasagna, but that’s it!

Yup, my husband said. I’m just going to move some raspberry bushes and do a quick vacuum of the pool and that’s it!

Well, let me tell you at 2 pm we happen to pass each other with tools and items in our hands and I asked him how his “do nothing day” was going? and he responded – Same as every other day! ”

It is so difficult to take that time out when there seems to be so much to do. I’m not here to tell you that being organized will make it so you can have every weekend off to “do nothing” . However, having systems in place, knowing that everything has a home and putting things away and not DOWN. helps. It helps in a big way.

I understand the busy family lifestyles, I also have worked with so many families that have taken that step and claimed their extra time as their own.  Tired of spending your weekends “picking up” after everyone else? We know how it is.

Time

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Brain Dump or Mind Dumping is what the team at Just In Time Solutions calls a weekly exercise.

Over the course of a week you can easily take on millions of thoughts and tasks without really understanding what this condensed information is doing to your health and how you are functioning.

A weekly “Mind Dump” is pretty much a necessity in our lives at this point. We have families, careers, lifestyles that require us to move at a pace that sometimes feels supernatural. By stopping and allowing the information and tasks to flow out of our brains and unto paper or a digital form, we are slowly decompressing and reducing the stress associated with a lack of mindfulness.

Anxiety, depression and a feeling of being overwhelmed are all symptoms of Brain Overload!

A brain dump is simply the act of dumping all the contents of your mind onto paper as one might dump the contents of a purse onto a table. You are spilling out stressors, your nagging thoughts, your pesky annoyances. Simply open up a valve in your mind and let all those thoughts flow out of your hand and onto some paper. Write until you feel like the pressure inside of you is lessened and you can take a deep breath. Then you will have achieved a brain dump. Littlecoffeefox

You see, once you’ve written or typed that thought down it can’t get away from you. It can’t hide  in the corner of your mind, nagging at you. It’s become a “truth” for all intense and purposes. It has become real and it’s something you can tackle.

The release of a Mind Dump can literally be felt as you’re writing. You can start feeling the stress levels decrease within your brain. Now, the secret to a successful “Mind Dump” is to really sit there and let it all go. Every thought that crosses your mind, whether it’s a quick flash or a lingering moment, they all need to be written down and “dumped”.

Now you may be feeling that you have to get on top of this list of things that you’ve regurgitated. You might start feeling overwhelmed looking at this paper that has just spilled from your brain. DON”T…Wait it out.

Take 10 minutes and walk away. Trust me, ten minutes is not going to hurt you in any way.

Now, you’re back and your ready to look at this list with a purpose in mind. Prioritize the most pressing 10 things on this list. 1 though to 10. Numbered?

Ok….start with #1

#yougotthis

#chaostocalm

#minddump

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You’ve probably seen “House of Bryan” or “Leave it to Bryan” on HGTV. Well, Bryan is putting his expertise and quality assurance behind his name!

What is Baeumler Approved?

Our goal at Baeumler Approved is to help homeowners connect with contractors, trades and home service providers from all across Canada. We help homeowners know what to look for, seek out and vouch for a history of good service by speaking with previous clients and collaborators. All Baeumler Approved members are required to make a commitment to honesty, integrity, and quality service by signing our code of conduct. If a member is found to broken their commitment, they can be removed from our database.

And you guessed right! Just In Time Solutions has been “BAEUMLER APPROVED”!

We’re just waiting for Bryan to pop in with our certificate, but I’m sure it’s on his “To Do” list.

We are proud to be a part of this and believe it’s a long time coming for small businesses and skilled trades in Canada. We love the “watchdog” and approval coming from Bryan Baeumler.

Baeumler Approved

#baeumlerapproved

#justintimesolutions

#chaostocalm

Baeumler

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Yes, Summer is going to come to and end. Don’t shoot the messenger!

We love our summer days, but there’s something about fall that makes us feel like we’re in for a new start. It’s like the “New Year” for us.
We push ourselves all summer, entertaining, travelling and living the good life. Back to school hits and all of a sudden we get that tight feeling in our chests. Moms and Dads get overwhlemed at the thought of pulling their schedules together and making everyone happy.

Then you glance back over your shoulder at your home and realize that the summer blew through it like a tornado. Putting systems in place during September does help in many areas. Your kids start school back knowing where everything is, what is expected of them when they go to “Drop” their stuff in the hallway.

Remember to try small areas of change first. It might actually help if you get a few “guidelines” in place now before all the rush in September. Give the backpacks, lunchpails and notes from school a HOME. You know the first week back you’ll be flooded with slips and requests from school so make sure nothing gets lost in the chaos by having a home for all those incoming papers before school starts.

A few well prepared meals ahead of time will help with the first week back as well.
There’s nothing like getting back into the “runnning” and knowing that the family will have a healthy meal waiting for them atleast once or twice that first week back.

We can help with organizing your September and we also know a thing or two about meal preparation!

#indiansummer #keepitcoming #parentsarentready

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Mornings are such a “make or break” part of your entire day.
Whether you have kids, retired or are an empty nester the way your mornings start will either send you out the door smiling or you’ve got your head down hoping no one sees the defeat in your eyes.

I started my day with a snooze button ( twice). That should have been my first sign, but no…I didn’t listen to that inner voice.
I dragged myself out to the kitchen only to find that my husband had taken the last drop of milk, but thoughtfully enough returned the empty bag to the fridge. Seriously!

So the lack of coffee was going to do some damage to an already lack lustre morning.
As a family we had had a great weekend, busy and tiring by Sunday night. So I opted to skip making lunches thinking I’d be bright eyed and bushy tailed for a morning chore that was not in our regular routine.
Now I ask you Why? Why on earth would I think that.
Routine is how I get out of the house without anyone loosing a limb.
Adding three lunches to that already time sensitive schedule was NOT going to make this morning successful.

My inner voice at this point is stepping up the volume and trying to coax me back to that warm bed. But, No I press on.
Three kids, three different buses, three different pick up times. Come on, I yell to myself you can do this!!
Lunches were going to be sim pickings due to the fact that our weekend activities allowed no time to grocery shop, but who was going to argue with me! Basic food needs and a water bottle, I’m sure the littles would survive today, if I could just get them up and fed!
I managed to scrounge up a cup of tea which I set down on the counter when I heard the buzzer go off on the dryer. Heading to the laundry room to fetch the next of the never-ending clothes swap, I flip lights on and nicely ( not really) try to coax my kids out from under their soft secure blankets. I reach the laundry, but before I can stop myself I start cleaning out the litter box that had been sadly overused during our weekend out and about.
Taking the cat litter outside I realize it’s not a bad temperature outside and maybe the kids should wear their spring coats today. Searching through the front closet, my head buried deep into the unknown I start to raise my voice slightly louder because there’s sibling love going on in the bathroom and it’s not going to end well.

I do find two of the three jackets and happiness abounds when a pair of rubber boots are discovered – correct size and all! I feel a small victory! I sense that I might just turn this day around!
Heading to the bathroom to settle WW3 and I pick up three socks and a pair of shorts from the hallway. Shorts? Did we not just have -15 degree weather last week? Where did these shorts come from and why are they on the floor in my hallway?
Ever so gently I push the children in the direct of the kitchen telling them toast is available for their nutritional start of the day, don’t ask for cereal your father drank all the milk!

Briefly I catch a glimpse of my reflection in the bathroom mirror and this is where that feeling of victory vanishes down the toilet. How is it possible that someone ,who got a decent 6 hour sleep looks like a main character in a horror film? After spending precious minutes pulling at my skin and raising my eyebrows I decide maybe if I brushed my teeth things would start looking up. Yeah, sure that’s the ticket!

Back to the master bedroom and I hear some serious grumbling in my teenagers room.
No clothes! It’s a nightmare, but she has no clothes!
Ugh! I do manage to get dressed before thinking I forgot to grab the clothes out the dryer! I make my way down the hall and am corralled into the kitchen where the kids are expressing high distaste for what’s in their lunches. Why can’t they just wait until they get to school to open it and then I’m a good 20 miles away and don’t have to listen to the complaints!
Pushing, shoving with loving guidance and the teeth are brushed and two out of three have coats on. Not bad considering I have one eye with make up on and am sporting two different socks.

The alarms go off. Yes this well oiled morning machine has alarms set so that the kids have exactly 5 minutes to get from our door to the bus stop without any major injuries.
Front door closes….and I’m in the kitchen staring at my cup of tea that has now lowered to  room temperature and I think to myself – It’s a good thing I’m a Professional Organizer or THIS morning could have gone really bad!

Lesson learned. Even the best have bad days! 🙂

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Yes, it’s here and you’re lovin it!

But with summer comes schedules, play dates, holidays and camps. It can be very overwhelming and it can start to bring your summer experience down.

As Professional Organizers number #1 rule – stay on top of activites with a large printable calendar that can be posted two weeks out on your fridge or command centre.

We use google calendars and they do work really well, but sometimes SEEING the on-slot of events right in front of you for a two week period will help you stress to your family

” It’s just too busy” and you might actually be able to book some “DOWN TIME”.

We’re all about digital calendars, but we also find that grandparents and babysitters cannot always access family calendars, so having a large printable one helps everyone.

Another hint: Highlight each activity with a different colour and correspond that colour with the person doing the activity. Annie ( Red) going for a play date on Thursday gets highlighted RED, so that even youngsters can look at a calendar and know that if they see their “colour” coming up that they have something going on.

 

Enjoy your summer days. It will be gone in a blink of the eye. Slow it down. Pay attention to those around you. They are growing up and soon those summer days will be gone.

good day

 

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INCOME TAX TIME

NEED A BOOKKEEPER/ACCOUNTANT  http://www.jswerrybooks.com/

CALL JENNIFER WERRY – BOOKKEEPER AND LEGAL ASSISTANT

2011 Tax Information Checklist

Please check all that apply and keep receipts and information with checklist.

  • Personal information about yourself, your spouse and dependents
    • Name
    • Address
    • Birth dates
    • Social insurance #
    • Email address
  • T-slips
    • T4 – wages
    • T5 – Interest & Dividends
    • T5013 – Statement of partnership income
    • T600 – Canada Savings Bonds, etc…
    • T3 – Trust & mutual fund income
    • T4OAS – Old age security
    • T4E – Employment insurance
    • T4RIF, T4A, T4RSP – Pension and annuity income
    • T2202A – Tuition receipts (if transferring, signature and name of designation required)
  • Union/ Association Dues
  • Notice of Assessment for 2010
  • Details of foreign property owned (shares of foreign companies, rental properties, etc…)
  • Investments on which interest has been earned, but not received
  • Capital dispositions (sale/redemption of mutual funds, sale of shares, real estate)
  • Details of rental income earned and expenses
  • Details of business income earned and expenses
    • Bookkeeping services available
  • Child care expenses
    • Name, address and social insurance number of daycare provider required
  • Children’s fitness receipts and sports club registrations
  • Alimony/ child support paid/received during the year
    • Name, address and social insurance number of person receiving payments required, and a copy of the separation/ support agreement if not previously submitted
  • 2010 income tax instalment receipt – including your December 15th payment
  • Property tax OR rent paid on your residence (receipts are imperative for claim)
  • Interest on student loan payments
  • Health and dental plan costs (self-employed)
  • Ontario Senior Homeowners’ Property Tax Grant Notice

OTHER Information Slips

  • RRSP Contributions
  • UCCB (Universal Child Care Benefit – RC62)
  • Charitable Donations (Registered Charities)
  • Medical Expenses (certification required for prescriptions, travel over 40 kms, meals, etc…)

Business Use of Home Office

Compile these expenses for a yearly total to be prorated for the use of space in your house to earn business revenue

  • Heat
  • Hydro
  • Mortgage interest
  • Property tax
  • House insurance
  • Telephone and internet
  • Repairs and maintenance

Business Use of Vehicle

Compile these expenses for a yearly total to be prorated for the use of your vehicle to earn business revenue

  • Car insurance
  • Parking
  • Gas and oil
  • Car/ lease payments with amount of interest if included
  • Repairs and maintenance
  • KM’S driven for the year total and KM’s driven for the year for business

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